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The Registrar and Logistics Manager is an integral member of our team, and the inventory process and the movement of property is a central component of our business. The Registrar and logistics Manager is an essential link between The Fine Art Group’s art advisors, our lending and investment services, and our clients, ensuring that property movement is efficient, secure and timely and storage facilities are well-managed and records maintained. The successful candidate will be responsible for the safe transportation and storage of a wide array of works of art including various types of paintings, sculpture, furniture and decorative arts. The candidate will have an in-depth knowledge of international shipping regulations, the international taxation regulations for the acquisition, sale and transportation of works of art and strong project management skills.


Responsibilities
• Manage storage facilities for all our services verifying and ensuring accuracy on all necessary documentation, liaising with colleagues to ensure this.
• Coordinate safe and efficient property shipments for clients, both domestically and internationally, including occasional installation of artworks.
• Working with the art team and shippers, determine best packing and handling procedures.
• Develop relationships with shippers and storage facilities and act as liaison between them, our art team and our clients.
• Responsible for ensuring the safe receipt of property into storage for all of our businesses including art advisory, lending and investment services.
• Record and/or verify condition checks and accuracy of important descriptive information, such as, property and piece count, and artwork details.
• Maintain the integrity of the operational procedures and comply with risk management and security policies. Review and develop such policies.
• Ensure timelines are met and budgets are adhered to.
• Compile and manage records of all associated shipping documentation in accordance with relevant import, export and tax requirements.
• Manage the relationship with insurers and keep records for insurance and renewals on property within our storage facilities.
• Maintain and reconcile inventory checks, physical inventory (occasionally conducting physical inventory checks) and inventory management databases.
• Responsible for ensuring appropriate and accurate supplier invoicing; liaison with finance team for timely settlement of invoices and efficient client recharges.
• Mentoring the junior registrar
• Opportunity to develop a museum or exhibition loan program for our clients’ artworks


Ideal Experience & Competencies
• Graduate / Bachelor’s degree
• 3 years Registrar/collections management experience
• General overall knowledge of the fine and decorative arts
• Excellent attention to detail and must be able to work on multiple projects at once
• Experience with secondary market consignments - understand consignment agreements with a
particular focus on secondary market
• Understanding of international import and export laws and associated taxation.
• Artlogic experience required, Trello highly desirable
• A team player who works with other colleagues to complete tasks and activities
• Strong communication skills with the ability to interact with a wide range of people
• Superior organizational skills with the ability to prioritize multiple tasks with efficiency and
accuracy
• Excellent time management skills in a fast-paced environment

We are looking for an energetic Bookkeeper to provide support to Global Finance team in coordination with our Group Financial Director. This role can be located out of the US or UK. Hybrid applicants will be considered, dependent on location.


REQUIREMENTS
· Bachelor's degree in Accounting, Finance, or related field
· 2-3 years relevant experience working in accounting and bookkeeping
· Thorough knowledge and understanding of GAAP
· Strong verbal and written communication skills
· Proficient skills in Sage and Microsoft Excel
· Experience with accounts payable, accounts receivable, payroll, and general ledger
· High degree of accuracy and attention to detail
· Ability to work under high pressure and very busy situations
· Project Management - Skillful in organizing, implementing, and managing projects and tasks including multiple timelines and deliverables simultaneously.


RESPONSIBILITIES are inclusive of but not limited to:


Bookkeeping
Transaction data entry to Sage accounting software
Credit card (Amex) and expenses (Expensify) management and reconciliation
Assisting with P&L vs budget variances
Assisting with P&L by job analysis
Various ad hoc analysis opportunities


Other
Expensify financial analytics reconciliation/support


Reporting to:
Group Financial Director in the UK

The Fine Art Group is an independent, global team of art appraisers, advisors and art finance experts committed to supporting clients at every level of art market activity, across its five core services: art advisory, art finance, art investment, agency, and valuation.

Launched in 2000, The Fine Art Group has an unrivalled track record across its collective services, occupying a unique position within the art ecosystem. From understanding value to building a collection and acquiring art; to selling strategy and execution, investment opportunities and art financing, The Fine Art Group has the expertise and capacity to meet a wide range of needs and interests.

We are seeking a new Fellow to join our Fellowship Program and provide support to our Global Appraisals Team. This role will work directly with the appraisers and appraisals administrative team on all aspects of the appraisal process, including object and artist research, compiling appraisal reports, onsite visits and general administrative tasks. In-person position in our Conshohocken office is preferred, but virtual will be considered for the right candidate.

REQUIREMENTS
- Project Management: Skillful in organizing, implementing, and managing projects and tasks including multiple timelines and deliverables simultaneously.
- Excellent customer service, interpersonal and conflict management skills
- Independent, pro-active, balanced approach with positive attitude under tight deadlines
- Excellent written and verbal communication skills
- A keen interest and corresponding work experience and/or studies in Art and Antiques.
- Computer skills: Apple Mac OS, MS Office, Photoshop, and internet research
- Available to travel for appraisal jobs and research as needed (with advanced notice)

RESPONSIBILITIES are inclusive of but not limited to:
- Assist in the research, cataloguing and valuation of personal property which can range widely from fine art to wine, jewelry and general contents
- Maintain and update client database records
- Provide support for on-site client visits and appraisals
- Format and edit appraisal documents
- Photoshop, edit, and crop images
- Photograph art and objects
- Researching artists and writing biographies for appraisal use
- Working with the Administrative Coordinator and team of interns to manage appraisal projects

REPORTS TO:
Director of Appraisals

EDUCATION LEVEL: Recent graduate or working on college degree in art history or related field.

Please email your resume and cover letter to jobs@fineartgroup.com with the subject “Appraisals Fellow.”

Currently, we are not accepting phone calls about open positions.

The Fine Art Group is an Equal Opportunity Employer.

The Fine Art Group (TFG) is an international, independent art appraisal and advisory firm that offers hands-on fellowships for college students and recent graduates on a rolling-basis. Our fellowship provides the opportunity to gain first-hand experience in all the core elements of the art advisory division of the firm. The fellow will work directly with the extended art advisory team.

Knowledge of art history is essential and an academic specialization or practical experience in art advisory is a plus.

We are looking for college students and recent college graduates for our area staff on a FT basis. The position will provide support of art advisory management while working hand in hand with our team of experienced art advisors. This is a long term fellowship (6-12 months), with an eye to cultivating and creating a full time entry level employment opportunity at TFG at the end of this 12 month fellowship, for the right candidate.

We are looking for a Fellow who:

- Has a keen interest in and knowledge of fine art.
- Has an outstanding work ethic and know how to prioritize and manage their time efficiently and effectively
- Would be described by their peers as "detail-oriented," “professional," and "accountable"
- Is comfortable working in a fast-paced environment and thrive managing multiple projects on tight deadlines
- Is a team player and has the ability to take initiative and think creatively while working autonomously
- Is excited to be a collaborative member of the team and learn the in’s and out’s of the Art Advisory industry
- Has a keen interest and corresponding work experience and/or studies in art history.
- Is motivated and interested in both the gallery and auction markets and is keen to work in these markets.
- Computer skills – Apple Mac OS, MS Office, Photoshop, Internet savvy

Fellowship Training Opportunities and responsibilities may include:

- Research and catalogue fine art
- Coordinate with auction houses, galleries, and shipping companies to ship tangible assets worldwide.
- Assist in communicating with clients to schedule collection and delivery of tangible assets.
- Track shipments to ensure safe travel and arrival.
- Assist team with collection management, sales and acquisition
- Formatting and editing documents
- Photoshop and photograph art
- Create client presentations via PowerPoint or Word
- Contact galleries, auction houses or conservators when necessary
- Assist in managing and placing consignments in exhibitions and museums globally
- Provide administrative support to the advisory team when needed

Please email your resume and cover letter to jobs@fineartgroup.com with the subject “Art Advisory Fellow”. Currently, we are not accepting phone calls about open positions.

The Fine Art Group is an Equal Opportunity Employer.

The Fine Art Group is an international, independent art appraisal and advisory firm that offers hands-on internships and fellowships for college students and recent graduates on a rolling basis. Our program provides the opportunity to learn about the art world while working alongside our team of experienced advisors.

We are looking for college students and recent graduates for our Greater Philadelphia area office on a FT basis to work within our US base of operations in Conshohocken, PA – just across the street from the SEPTA line. This is a long term fellowship (6-12 months), with an eye to cultivating the potential for full time entry level employment for the right candidate.

QUALITIES WE ARE LOOKING FOR:
- Have a keen interest in the art and collectibles market
- Have an outstanding work ethic, know how to prioritize tasks, and manage time effectively
- Thrive working in a fast-paced environment and managing multiple projects on tight deadlines
- Is a team player, takes initiative and comfortable working independently
- An effective communicator and not afraid to ask questions
- Enjoys problem solving
- Experienced with Adobe InDesign/Photoshop, Microsoft Excel/Word/PowerPoint/SharePoint
- Experience with WordPress, Mailchimp, Hootsuite a plus

RESPONSIBILITIES MAY INCLUDE BUT ARE NOT LIMITED TO:
- Assist in production of marketing materials (presentations, proposals, etc.)
- Maintaining accuracy and organization of mailing list
- Taking notes during marketing meetings to distribute to team afterwards
- File management
- Assist in creating and scheduling social media posts
- Analyze and reporting marketing data from sources like Google Analytics, Mailchimp, Webinars
- Research keywords and hashtags for digital marketing channels
- Assist in copy editing and proof-reading all marketing materials
- Providing support for company events and conferences
- Admin support such as mailing materials, researching competitive services, uploading, and exporting data
- Minor video editing
- Project management, including related intern pool management
- Assist in managing TFG’s continuing education programs
- May include some appraisal and advisory support responsibilities such as: photo editing, cataloging and data entry

EDUCATION LEVEL: Recent graduate or working on college degree in art or marketing business related field.

Please email your resume, cover letter, and examples of your work that applies to the posted position to jobs@fineartgroup.com with the subject “Marketing & Business Development Fellowship.”

Portfolio work can be submitted as a PDF or link to online examples with a short description. If sharing collaborative work, please indicate the percentage of your contribution.

We are not accepting phone calls about open positions.

The Fine Art Group is an Equal Opportunity Employer.